How to Write an Email for Payment Follow Up

Example, ABC company issued invoice #460 to XYZ company for Rs. 2,00,000 on 1^st January 2019 and the payment terms are 30 days from the date of invoice.

 

Payment due date is 30^th January 2019

 

 

Initial Reminder 1 – Before the due date

 

Subject: Payment Follow-up on invoice #460 – ABC Company

 

Hi Peter,

 

I hope you are doing well. This is to remind you that payment due on invoice #460 will be on next week.

 

Could you please look into it and release the payment on or before the due date.

 

Feel free to contact us if you have any questions.

 

 

Regards,

 

 

 

Reminder 2 – Overdue payment by 10 days

 

Subject: Reminder 2 – Invoice #460 is overdue by 10  days

 

Hi Peter,

 

Further to my previous communication, the payment overdue by more than a week for invoice #460, which we sent you on 1^st January 2019.

 

Please let us know the status of payment.

 

Find attached a copy of the invoice for your reference.

 

 

Regards,

 

 

 

Reminder 3 – Overdue payment by 20 days

 

Subject: Reminder 3 – Invoice #460 is overdue by 20 days

 

Hi Peter,

 

Further to my previous communication, the payment overdue by 20 days for invoice #460.

 

Please let us know the status of payment.

 

 

Regards,

 

 

 

Reminder 4 – Overdue payment by 60 days

 

Subject: Final Reminder – Invoice #460 is overdue by 60 days

 

Hi Peter,

 

Further to my previous communication, we have not yet received payment after sending several reminders.

 

It has been overdue by more than 60 days, in case if we do not receive the payment within a week then we will proceed with the legal action.

 

 

Regards,

 

 

Check with your manager or management while sending final reminder mail to your customer.